Forest School for Under 5s Hylands Park
Personal information that is collected from you
At the time of booking through www.bookwhen.com/greenearthlearning you will need to provide details of the attendee’s name, parent’s/carer’s name, email address and telephone number.
In order to attend the sessions, a paper Consent/Terms & Conditions form will need completing. This form will collect information on the child’s name, date of birth, parent’s/carer’s name, contact details (mobile/email), emergency contact details (name/phone number) and known allergies of child.
How your personal information is used and stored
Information collected at the time of booking online is held on the Bookwhen site for the purposes of Forest School for Under 5s at Hylands Park only. This is in order to know who has booked and who will be attending the sessions. A paper register will be generated using these details for each Forest School session. Once the session is complete the paper register will be shredded.
The Consent Form collects more information. The age of the child helps to ensure activities are available for all age ranges attending. Emergency contact details are needed should something happen to the parent/carer on site. This will be held securely (in a locked cabinet) by Green Earth Learning for as long as you attend the sessions (in order to avoid filling out a new form for each session attended). You may at any time inform Green Earth Learning that you will not be attending any future sessions and this paper Consent form will be shredded.
If your Consent Form gives Image Consent, this will be kept on file in a locked cabinet should any images be used for publicity purposes.
Your personal information will not be used for marketing emails. Should you wish to be informed of future events, please follow the Green Earth Learning Facebook page.
Who your personal information is shared with
Your personal information will not be shared with anyone. Should you give Image Consent on the Consent Form, the image may be used in promotional material or shared on the Green Earth Learning Facebook page. No names will be used by Green Earth Learning.
Should you have any questions about the privacy practice of Green Earth Learning or wish to make a complaint please contact:
Green Earth Learning Ltd
116 Maldon Road
Burnham on Crouch
Tel: 07990 515910